Human Resource/Payroll Administrator
Crowne Plaza Springfield
Location: US - IL - Springfield
Springfield, IL, US 62703-4504
Recruit, interview, reference, and hire qualified candidates for open positions. Anticipates and plans for new and replacement positions.
Work with General Manager and Department Heads to set accurate seasonal hiring targets and ensure targets are met.
Complete appropriate background checks prior to the new hire’s start date, including social security trace on all associates. Update MVRs as required.
Ensure all new hire paperwork is completed on first day of work
Ensure new hire information is loaded into time clock and payroll system promptly and accurately.
Responsible for accuracy of timekeeping system: wage/hour regulations and administration, proper deduction codes and dollar amounts, signed timesheets, quarterly audits, etc.
Responsible for accurate and timely processing of payroll
Responsible for accurate and timely processing of wage garnishments
Responsible for distribution of paychecks to department managers, ensuring each check is signed for and unclaimed checks returned.
Organize and conduct thorough new hire orientations; ensure all new hires participate within their first week of employment.
Ensure timely benefit orientations and prompt, thorough completion of all enrollment forms.
Coordinate, design, and implement developmental and motivational training classes for management and hourly associates to teach / reinforce essential skills, ie: safety, guest service, legal compliance
Coordinate and implement IHG brand champion training.
Interpret and enforce company policies and employment laws, ensuring fair and consistent application and appropriate commendations and corrective action.
Ensure performance issues are documented in a detailed, objective, and timely manner.
Coach GM/Dept. Heads to effectively manage employee relations issues.
Promptly respond to associates’ issues and not leave them unattended.
Is fair and objective when dealing with associates and performance issues.
Ensure associates receive effective, fair, objective, and timely performance appraisals.
Ensure the coaching and counseling process is properly followed before initiating a termination.
Maintain confidential, secure control over associate personnel and medical files
Conduct exit interviews with all associates who voluntarily resign; follow up on issues raised; forward to Home Office.
Terminate former associates promptly and completely in payroll system; run appropriate reports bi-weekly to ensure accuracy.
Terminate former associates’ benefits promptly with broker
Respond immediately to all unemployment claims
Ensure filing of First Report of Injury within 24 hours of work related injury.
Maintain OSHA Logs, post as required
Manage LOA and FMLA process according to company guidelines.
Maintain community contacts for recruiting and marketing purposes.
Maintain positive attitude with associates, applicants, co-workers.
Maintain close working relationships with management team.
Must have a comprehensive knowledge of all hotel departments and functions.
Must have a comprehensive knowledge applicable Federal, state, and local labor, health, safety, and legal regulations.
Must have exceptional mathematical and computer skills.
High school education and relevant training and experience required. Additional education preferred.
Ability to timely obtain any required licenses or certificates.
CPR training and first aid training preferred.
Additional language ability preferred.